This software is designed to help maintain records for special needs students. It stores basic demographic information as well information about his/her team, learning objectives in different subject areas, and a history of assessments done.
The first step is to add the student to this system. This is done by using the Add Student under Student functions. Type in the student's division student number, and click Add a Student.
If you don't know their number, you may use the Division Student Search function under student functions. Simply put in either the lastname or the lastname, firstname separated by a comma. This will show all students that match and their school and demographic information. Click on the blue Add Student button to add them.
This will copy some student information from their school database into a new student record. You may now add to this information and, when complete, press the Save Student Record button at the bottom of the page.
If you need to make changes to the student record, you may use the View/Edit Students function under student functions.
Once a student has been added to the system, you may now assemble a team to help him/her.
Click on Add Team Members under the teams menu to get into the team builder. There are two steps:
Select a student. Pull down the menu beside the Select a Student box and pick one student. His/her name should now be visible.
Select (click on) those school personnel that will be members of this student's team. Once all team members are selected, click the button "Add Members to the Student's Team".
You should now have a team selected for that student. To verify this, click on the View/Delete Team Members function under the team menu. If one or more team members was missed, simply add them (as done above). If a wrong member was selected, delete them by selecting delete on the far right of the table beside their name.
Assessments that have been done for a student must also be added to the system. Please select the Add Assessments button under the Assessments menu.
You may view and change any assessments by using the View/Edit/Delete Assessments functions.
Each student has a unique set of objectives in each area. Their progress towards these objectives is reported via a periodic progress report.
At the beginning of the year, the students will be given a set of objectives in each area. This is done with Add Assessment Master. Each student will have an assessment master added for each "subject" area. As a result, each student will have several assessment masters; one for each area.
Student evaluation is based on an evaluation master for each student from some or several of these "subjects" or categories.
As a result, when adding evaluation masters, Once into the assessment master, select the student and make sure that his/her name is visible. Add the required resources and responsible person(s) and click to select those objectives desired for each student. Save this by clicking the "Save Subject Master" at the top or bottom of the form.
This information may be verified by selecting View Evaluation Masters from the main menu.
Once student assessment masters are entered for a student, assessment information about the student's progress toward those objectives may be entered.
Select Add Evaluations and choose the student. Assessment information is then entered and saved.
Progress reports may then be entered once student information for that term has been entered. An Adobe Acrobat PDF file is generated for printing of progress reports.