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Start/End of Year


Staff Management


Date Management


Configuration/Data Updates

Reset All Student Fields

Promote? Demote?

Archive/Delete

Grade

Password Management - Student / Family

Translation Tools

Preregistration and Promotion

New students registering in Kindergarten before current year end can be preregistered using the normal method for entering new students (enter a blank student number in the Enter/Withdraw student item.), but instead select the box for "preregistration". This will place this student's record in a preregistration table. These records can be added to the other student records later.
The Simple Approach - If you have no need for reporting at school year end, the approach to updating your records for the next school year is very simple:
  1. Promote existing students into the next grade using the Grades Update script above under bulk updates.
  2.   into the regular student table.
  3. Assign the homerooms using the Homeroom Update script above under bulk updates.
The Complex Approach - In order to provide a year end report to teachers of their next years students, here is an overview of the steps:
  1. Copy the teacher and student grade/homeroom data to temporary tables.
  2. Update the copied teacher table for next year's homeroom assignment.
  3. Promote students in copied student data table to the next grade.
  4. Assign homerooms to the copied student data table.
  5. Print reports based on this information.
  6. The information in these two temporary tables can then be used to automatically update the permanent teacher and student tables, once year end is reached.
The procedures for this process follow:
  1. Make sure all pre-registrations are entered.
  2. Copy the current staff table into a temporary staff table and make sure that homeroom assignments are correct.
      to temporary prereg staff table, replacing any existing data.
    Update the pre-registration staff table using the following:

  3. Copy current student data into a temporary grade/homeroom preregistration table. This process also adds the students from pre-registration table (normally mainly K students).
      copy from student/prereg tables and allow promotion of selected students.
  4.  assign students in the temporary table a new homeroom.
  5. View/Print reports with new homeroom assignments, etc.
  6. Once year end reports, etc. are done, these records can be used to update the master records for homeroom, grade in student table, and the temporary teacher table replaces the current teacher table.
  7. After checking that all registrations are correct:
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