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Start/End of Year
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Staff Management
Date Management
Configuration/Data Updates
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Reset All Student Fields
Archive/Delete
Password Management - Student / Family
Translation Tools
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Preregistration and Promotion
New students registering in Kindergarten
before current year end can be preregistered using the normal method
for entering new students (enter a blank student number in the
Enter/Withdraw student item.), but instead select the box for
"preregistration". This will place this student's record in
a preregistration table. These records can be added to the other
student records later.
The Simple Approach - If you have no
need for reporting at school year end, the approach to updating your
records for the next school year is very simple:
- Promote existing students into the next grade using the
Grades Update script above under bulk updates.
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into the regular student table.
- Assign the homerooms using the Homeroom Update script above
under bulk updates.
The Complex Approach - In order to
provide a year end report to teachers of their next years students,
here is an overview of the steps:
- Copy the teacher and student grade/homeroom data to temporary
tables.
- Update the copied teacher table for next year's homeroom
assignment.
- Promote students in copied student data table to the next
grade.
- Assign homerooms to the copied student data table.
- Print reports based on this information.
- The information in these two temporary tables can then be used to
automatically update the permanent teacher and student tables, once
year end is reached.
The procedures for this process follow:
- Make sure all pre-registrations are entered.
- Copy the current staff table into a temporary staff table and
make sure that homeroom assignments are correct.
to temporary prereg staff table, replacing any existing data.
Update the pre-registration staff table using the following:
- Copy current student data into a temporary grade/homeroom
preregistration table. This process also adds the students from
pre-registration table (normally mainly K students).
copy from student/prereg tables and allow promotion of selected
students.
- assign
students in the temporary table a new homeroom.
- View/Print reports with new homeroom assignments, etc.
- Once year end reports, etc. are done, these records can be used
to update the master records for homeroom, grade in student table, and
the temporary teacher table replaces the current teacher table.
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This will replace the current staff table data with the
prereg staff data.
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- After checking that all registrations are correct:
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