Entry/Withdrawal Notes

When a student withdraws from school, her/his record is moved from a student table into a withdrawn student table. The local student number of the withdrawn student will not be reused, so that if she/he returns the re-enrollment process is simply one of moving the student record from the withdrawn student table back into the active student table.

When you enter a student number of a student into the enrol/withdraw script, it searches both the current student table and the withdrawn student table. If the student exists in the current table, he/she must be withdrawing. If the student exists in the withdrawn table, he/she must be returning to the school. If the student number does not exist in either table, it must be a new student. A new student entry screen is displayed to allow data entry. If a blank number is entered, the system picks a new number for that student.

Preregistration: When entering students, it is possible to add them to a separate preregistration table so that they will not show up in the normal student reports. This could be done, for example, to enter new students for kindergarten before the end of June, so that they won't interferere with year end reporting.

You pre-register a student by choosing a blank student number, as usual for new students, but check the box "Check for Pre-registration Entry". This will save the student record not in the normal student table but in the pre-registration table. This will be confirmed by the button at the bottom of the new student entry saying "Save Record to Pre-registration Table" and a confirmation to that effect once this had been done.

Once regular school reports, etc. have been run for the year, these students may then be added to the normal student table as part of the preregistration process (outlined on the Start/End of Year page).